4 Facilities jobs

Junior Night Shift Supervisor Pretoria North Work Hours:  Approximately 25 shifts per month, from 18h00pm – 06h00am, off every second weekend. Duties: Supervision and management of guards in Klerksoord, Rosslyn and Akasia areas Ensure all equipment is functioning correctly Supervise and coordinate the activities of manpower operatives in the field Coordinates team's activities Scheduling shifts Ensure that all security operations run smoothly and effectively Ensure all officers have reported to work and are assigned duties Inspect team to ensure they are wearing their uniforms properly and have all of their equipment Brief security team at the beginning of new shift to update them on developments since the last shift and share information about any security concerns. Salary: R 8 000.00 gross (Not Negotiable).

Our client is the regional distributor for the world's leading manufacturers of office and home fittings in Nigeria. Due to expansion, they now have an opening for an  Asset Protection Supervisor in LAGOS. This role reports to the Head, Finance & Admin Job Profile  As the Asset Protection Supervisor, you will be required to do the following: Maintaining the general safety, security and overall appearance of the office premises Accurately report and appropriately document accidents, injuries, and incidents Ensuring the building and the environment meets health and safety requirements Responding appropriately to emergencies or urgent issues as they arise in all our locations Managing the fleet of the organization Supervising the operations of the drivers and facility workers daily Supervising the maintenance of office facilities and equipment, as well as all aspects of the office complex e.g. Fire extinguisher, generator etc. Ensuring that all assets of the company and their values are protected Conducting research on prospective vendors, where necessary Coordinating security training and discussing loss prevention, fraud and safety awareness Conducting investigations, interrogations and interviews usually in cooperation with human resources Maintaining and managing the security equipment and gadgets like CCTV, webcams, alarms etc. Coordinating with law enforcement authorities in enforcing crime prevention measures; investigate and observe any criminal activity around the premises Generating reports of incidents of theft, burglary or support staff conflict and submit them to human resources for consideration Coordinating airport protocols for Staff, Directors and Foreign guests Guiding team members to effectively manage asset protection activities Developing standard procedures to prevent incidents and accidents Providing support in operational compliance and safety awareness Identify accident trends and recommend safety solutions Perform such security and admin duties as advised by your line manager or unit head.

Introduction HealthPlus Limited, Nigeria's first integrative pharmacy, is the fastest-growing pharmacy chain in West Africa. We are committed to our mission of helping people achieve optimum health and vitality, while delivering superior value to stakeholders. Our vision is to be Africa's #1 for pharmacy, wellness and beauty. Recently, we secured significant foreign investment from our partners to scale up our network of retail outlets and our online business. This strategy will give us unparalleled reach across the country and beyond Our sister company, CasaBella Beauty, is a one-stop store for beauty and grooming solutions for men and women. CasaBella International was incorporated in 2008 and became the exclusive distributor for Revlon in Nigeria. The first CasaBella store opened in Lagos in 2010 and today, CasaBella Beauty is the fastest-growing retailer of beauty supplies in West Africa. Our success is based on our great people, great values and a winning corporate culture. Our people are passionate, driven and committed to continuous learning in order to maintain our edge. Our testimonial is that we are proud to be members of the HealthPlus family as we are offered a strong platform to explore our potentials. We believe in best practices always and therefore employ and retain the best talents. As we expand our frontiers to redefine the world of health & beauty in Nigeria, we are looking for result driven individuals who will roll up their sleeves and share our passion & success. People who will join our team of highly motivated professionals who get the job done! No matter what your job title is, the work you do at HealthPlus supports the health and well-being of the millions of men, women and children who turn to us for care. That is because all of us - from our talented business professionals at the head office and our experts in our retail locations who serve our communities - are committed to providing the best possible service experience. With locations across Nigeria, we offer the opportunity to build a rewarding career in an environment that supports your success. Specification Report to the CEO Develop and direct strategies for the Facilities and Admin department and ensure strategies are aligned with the overall goals of the organisation Develop processes, procedures and systems for the department in order to deliver the department's strategy Office Management Manage the provision of utilities and settlement of related bills Ensure provision of a conducive physical working environment (space, furniture etc.) for the company's employees to facilitate optimal performance Manage internal/external mail delivery, courier and freighting Oversee the purchase, storing and distribution of office supplies and equipment Ensure all office equipment, machines and tools are in good conditions at all times Manage the maintenance and repair of office equipment, electrical and mechanical systems such as air conditioners, lightings, generators, photocopying equipment etc Oversee the sourcing and purchase of office equipment from accredited vendors In conjunction with IT, ensure the purchase, delivery, servicing and repairs of all IT related office equipment Maintain a comprehensive database of all stationery/store items, office equipment, assets etc Monitor inventory reorder levels and plan/make provisions to avoid out of stock cases Facilities Management Conduct regular assessment of facilities in all locations to determine items that are due for replacement or repair and initiate appropriate action Program and prioritise facilities maintenance activities to ensure achievement of specified objectives Ensure the management and maintenance of the company's properties across all locations and maintain a concise inventory of all property asset Routinely monitor the facilities to ensure that it remains functional, safe & secure, well-maintained and ensure all faults including electrical, carpentry, civil works and plumbing system in the office are swiftly & safely resolved Ensure offices and the premises including the garden, lawn and lobby are clean/orderly Consistent and prompt evacuation of waste across all locations Manage janitorial service providers to ensure quality service delivery across all locations Search and negotiate (in conjunction with the Retail Expansion dept.) rental properties for residential, office and retail locations. Maintain records of rentals, tenement rates and ground rent payments for Company owned/leased property assets. Handle property related issues and manage relationship with all Landlords/Estate Managers and renew tenancies as at when due Liaise with the Legal department to manage relevant government bodies to ensure prompt processing of property related issues (C of O, Land Use Charge, etc.) Ensure that facilities meet environmental, health and security standards and comply with government regulations Work in conjunction with Retail Expansion team during design and implementation of new facilities and ensure maintainability of building infrastructure and systems. Ensure formal handover of new facilities from Retail Expansion team to Facilities & Admin team with appropriate documentation such as operation and maintenance documentation, manuals, drawings and wiring/cabling schedules, floor plans, furniture layout, etc Ensure company assets are duly covered under approved insurance policies. Guide management in the sourcing of underwriting, insurance brokers/agents to ensure company assets are covered by approved insurance companies Manage personnel office/residential relocations Fleet Management Manage the sourcing, purchase, leasing, allocation and maintenance of all vehicles (including Dispatch motorcycles) in the Company Ensure all required registration documents are intact and available to all company vehicles Strictly adhere to vehicles documents revalidation/renewal schedules Manage, participate in training and motivating drivers to ensure they are fit, punctual and available for work at all times Manage relationships with all accredited garages/workshops for the servicing and repairs of Company's vehicles. Ensure bills are vetted and cleared in line with SLA •Maintain and constantly update a comprehensive database of types/location/users/purpose and condition of all Company vehicles •Supervise the availability and allocation of vehicles and drivers to staff who need to carry out official assignment •Oversee scheduled and routine maintenance and repairs of vehicles and manage associated costs •Advise Management on replacement and disposal of damaged and old vehicles •Prompt settlements of all local and state governments' levies, fees, permits including payments for Adverts, Signages, etc Insurance Management •Identify and work towards eliminating all risks that people are disposed to at work •Advise Managements on ways to insure all identified risks •Ensure company's assets e.g Vehicles, Premises, equipments are duly covered under various insurance policies •Advise management in the sourcing of underwriters, insurance brokers/agents to ensure company's assets are covered by approved insurance companies. •Facilitate the processing of all insurance policies including Motor vehicle insurance, Fire & Burglary insurance etc •Ensure all insurance policies are valid at all times and payments to insurance companies are timely settled •Facilitate the smooth processing of all claims by working closely with underwriters, loss adjusters and other third party agents for swift settlements of claims Vendor Administration •Determine service level agreements (SLA) with user functions/departments specifying the services to be delivered, requirements and parameters for service. Manage Service Level Agreement (SLA) with maintenance, janitorial/cleaning, laundry, security and other service providers •Review vendor proposals as well as source for vendors/service providers for all administrative supplies and services •Ensure vendor compliance with site HSE requirements at all times •Evaluate and advice the business concerning service requirements and when to outsource services required by divisions or business units to external providers where internal skills do not suffice •Present inputs to CAPEX and OPEX budget during budget cycle and strictly manage approved budgets •Manage the implementation of policy documents relating to administration and facilities management •Oversee the provision of key human resources services such as recruitment, training and performance management within the department Inventory Management •Plan, administer and control budgets for contracts, equipment and supplies •Oversee the purchase, storing and distribution of office supplies and equipment •Maintain a comprehensive database of all store items, office equipment, assets etc •Plan to avoid going out of stock by ensuring stocks are replenished at reorder level Other Duties oManage the delivery of other general administrative duties including organizing travels and logistics Requirements oBachelor's degree in Business Admin, Public Admin or Social Sciences, Humanities or a related field with 10 years minimum experience in a structured organisation, 4 years of which must be in a managerial capacity oMembership of a recognised professional body is an added advantage oLeadership & managerial skills oNegotiation and persuasion skills oExcellent interpersonal and people skills oPlanning & organisational Skill oAbility to manage time and prioritise tasks oGood problem solving and decision making skills oExcellent verbal and written communication skills oHigh standard of attention to detail oA good working Knowledge of Microsoft Office Suite like Word, Outlook, and Excel

Introduction RBS is one of the largest fully fledged financial services advisory firms in Southern Africa. Our services cover a broad spectrum of needs including Insurance Broking, Risk Management, Corporate Risk Advisors, Employee Benefit Administrators and Consultants, and Health and Wealth management. Specification We are looking for an experienced Facilities and Office Administration Manager to look after our various offices nationally. Management of all Office Administration processes Design, implement and manage processes and procedures related to office/facility management and administration Manage the office support staff (receptionists, driver, parking attendant, maintenance attendant) Supervise the efficient and effective day-to-day operation of the department Liaise with staff members, suppliers and clients Coordinate the activity of external service providers for the smooth running of internal operations as well as the setting up of new branches Manage lease agreements across the business Management of the maintenance of company vehicles Manage outsourced cleaning contracts Ensure supplier invoices are paid timeously Ensure all offices are maintained and in an excellent condition at all times Ensure the upkeep and maintenance of all offices to ensure that they meet health and safety standards and legal requirements. Oversee and manager activities of all service and maintenance contractors Do regular maintenance inspections at all offices Manage and oversee the full installation of new branches across the country Coach, mentor and performance management of direct reports Requirements You must have: - Matric - Relevant Diploma - Minimum of 5 years experience in a similar role - Experience in facility management of multiple offices across provinces - Valid drivers license - Own reliable transport