Aurum Group Maputo, Maputo, Mozambique
Aug 16, 2018Contract
Introduction The Aurum Institute is offering a great opportunity to suitably qualified and experienced staff to contribute towards our mission to improve the health of people and communities through innovation in Global Health Research and Systems. We are focused on research, support and implementing integrated approaches to managing TB and HIV. Specification PURPOSE OF THIS ROLE The Finance and Operations Manager conducts the day-to-day financial and administrative operations of the Aurum Mozambique Office. This position is responsible for managing all accounting and banking functions for the company, and works closely with the Country Director to generate and track budgets and reporting both for internal purposes and outside funders (in conjunction with the International Finance & Operations Director). In addition, the Finance and Operations Manager performs administrative duties, program management, and coordination of start-up process, human resource management and other duties as assigned. KEY PERFORMANCE RESPONSIBILITIES: Country Operations: Provide leadership and support during Country project start-up and close-out with regard to setting up project offices, bank accounts, operations and logistics, staff administration, etc.Manages the office and administration of the country office and all the physical and contractual entities that relate to the office including asset management, insurance security, telephones, health and safety issuesOversee operational and finance staff and oversee sub-awards and contractsIn coordination with the International Finance&Operations Director with Aurum standardsImplement project administrative and financial operations, ensuring compliance with agency standardsManage the country HR function Country Financial Management Responsible for overseeing all aspects of financial management including financial systems implementation, budgeting, expenditure tracking, and financial reporting and accounting for both the country office and any sub-awardsOversee all financial transactions and ensure compliance to general and donor-specific accounting principles and standardsFormulate and implement the country financial plans, priorities and processes Continuously liaise with the Country Director on the country strategy and plans to align the financial plans, priorities and processesOversee the preparation and submission of regular financial statements and reports to head office and Funders, including providing guidance to project staff and coordinate with proposal team on strategic issues involving proposal budgetsOversee cash management and manage and reconcile bank and petty cash Oversee internal audit/complianceManage requests, as well as the processing of Treasury transactions and Inter-Company Transactions/Loans/ChargebacksProcess Salary Journals for Projects so as to be able to close the country independentlyCheck and oversee HR (payroll) related cost allocation, timesheets, payslips and expenditure Monitor asset value, utilisation and ensure that the Asset Register is up to dateManage and oversee the end-to-end invoicing cycle to ensure invoices are sent out in time and funds are collected timely to quality standardsConduct effective Balance Sheet ManagementProvide Financial data, information and interpretation as input to Business CasesEngage in financial planning activities to minimise financial risk on projects Reconcile actual vs project budget, and advise on potential risks and issuesManage requests for funding as well as initiatives to secure alternative funding Financial Reporting Confirm the financial reporting requirements with the Divisional Finance & Operations Director Identify key financial indicators for Country Financial Performance Collate financial data for monthly reporting, clarify variances, and model solutions to address financial variancesPrepare funder reports in line with funder unique requirementsPrepare internal finance reports in line with Aurum policy and timelines Financial and Business Decision Making Confirm the decision making authorities pertaining to the role Actively participate in project management to ensure from a financial perspective that projects are delivered within time, budget and funder requirementsLiaise with the Country Director and manage all procurement decisionsMonitor and report back on savings realised•Monitor project expenses to proactively identify Project extensions and manage low/no cost extensions •Conduct rigorous monitoring and management of assets •Participate in Business Case reviews to ensure the financial integrity thereof Auditing and Financial Governance •Monitor adherence to internal Aurum financial parameters, and external legislative, governance, and donor requirements •Regularly liaise with the Senior Leadership on corporate governance, provide advice and contribute toward the alignment of the Company to the relevant legislation and regulations •Provide proactive financial advice, insight, commentary and input to the Country Director to manage and mitigate financial and business risk •Coordinate the audit process of the Company and Funders •Review reasonability and compliance for all statutory Taxes •Manage and coordinate Funder Audits and provide Funder Audit Feedback Cash flow Management •Conduct cash flow planning •Proactively manage cash flow and monitor cash flow risks •Advise the Country Director on proactive mitigations to put in place to manage risk •Minimize losses that may arise from financial transactions and business operations undertaken by the division •Conduct treasury forecasting to ensure that inflow and outflow amounts match by considering exchange rate fluctuations •Monitor and track foreign exchange gains and losses to minimise an adverse foreign exchange effect Requirements YOU MUST HAVE: Qualification/Professional Membership •Advanced Degree in Business Administration, Accounting, Finance or other relevant field Work Proven Experience •Minimum of seven years' experience in financial and administration of donor funded programs with at least three at management level Other requirements •Ability to develop and adhere to high-level budgets of up to several million dollars encompassing multiple program areas spread across large geographies •Excellent communicator with demonstrated experience in communicating complex processes to diverse stakeholders, including government officials at the national, provincial and district levels, service orientated NGOs, civil society organizations, donors, etc. •Well-established and practiced organisational and planning skills; and extensive knowledge and experience of project cycle management including using project planning and management key tools (e.g. Logical Framework analysis, Gantt chart, etc.) •Good knowledge of financial, accounting, and budget management principles. •Excellent interpersonal & negotiation skills, including ability to effectively lead and build a team, communicate a vision, make timely and transparent decisions, solve problems and manage conflict. •Proven people management skills in a multi-cultural environment and strong record of accomplishment of developing people. •Demonstrated Leadership and Management skills that effectively motivate staff and support team building; demonstrated ability to manage a professional team in a multi-cultural environment; and build teams. •Excellent communications skills, both oral and written (excellent report & proposal writing), including public speaking. •Computer Literate and Proficient in Microsoft Office including Microsoft Word, Excel, and Outlook; •The post may involve certain degree (up to 20%) of national and international travel NB: Non-Mozambican citizens must have a valid work-permit Please provide current relevant references for background checks. Please note that if you didn't apply through skillsMap your application won't be considered.